AI Training for Administrative Tasks – 2-Day Masterclass
Description
Learn how to use AI to handle your administrative tasks not only more efficiently, but also up to twice as fast.
Who is it for ?
Assistants, multi-task professionals, and freelancers looking to optimize their administrative tasks using artificial intelligence.
Level
Whether you are a beginner or a regular ChatGPT user, this training will help you improve your efficiency and productivity.
Course outline
Day 1
Introduction to AI and its application to administrative tasks
• General presentation of AI and its potential for administrative work
• Overview of key AI tools: ChatGPT, Claude, Mistral, Gamma, NotebookLM
• Importance of data privacy and security when using AI, and introduction to Mistral for handling sensitive information securely
Common administrative tasks: doing more in less time
• Use of AI tools for writing, translation, and semi-automation of reports
• Meeting transcription and minutes tools
• Semi-automated PowerPoint presentation creation
• Advanced prompt engineering techniques tailored to specific tasks
Improving document management, control, and compliance
• Using AI based on your own documents (advanced ChatGPT usage)
• Custom instructions to personalize ChatGPT interactions
• Using AI for document review (error detection, technical or legal compliance)
• Creating complex documents (tender responses, legally compliant official documents)
Day 2
Improving internal & external communication with AI
• Automation of internal messages and creation of interactive FAQs
• Creation of AI assistants as support tools (for individuals or employees)
Data analysis and administrative reporting: faster and more reliable
• Simple administrative data analysis using AI tools
• Automated dashboard creation to track key indicators
• AI-assisted planning and evaluation for management reports, annual reports, and other key documents
Practical implementation and assessment
• Hands-on use of tools and techniques on real-world examples through a mini-project presentation
• Knowledge assessment test
• Certificate award
Training objectives
• Get to know the artificial intelligence tools that can best support you in your field, along with their features.
• Take your first steps in using AI with guided support.
• Optimize your time while increasing your efficiency through these tools.
Benefits
• Time Savings : Automate repetitive tasks so you can focus on higher-value activities.
• Increased Efficiency : Use AI tools to improve the accuracy and speed of your administrative processes.
• Modern Skills : Develop essential AI skills to stay competitive in the administrative field.
• Certification : Earn a recognized certificate at the end of the training, showcasing your new skills and strengthening both your employability and personal branding.
Practical information
• Format : 2 consecutive days (14 hours) in-person in Geneva, combining theory and practical exercises.
• Certificate : A certificate is awarded at the end of the training following an assessment of knowledge.
• Materials : Each participant must bring their own laptop, with AI tool accounts already created according to the guide provided in advance.
• Course materials : A PDF training document will be provided to participants.
• Prerequisites : No specific prerequisites; the training is suitable for both beginners and regular ChatGPT users.
• Funding : Please refer to our “Funding / Aids” page for available options.